Welcome to the CSAE 2016 Showcase 
At the: 
Enercare Centre, Hall C, 
Exhibition Place, Toronto


Date of Showcase:
Thursday October 27, 2016

THE 2016 CSAE SHOWCASE IS NOW SOLD OUT.
We are accepting application on a wait-list.

A BLOCK OF ROOMS HAS BEEN RESERVED AT THE WESTIN HARBOUR CASTLE HOTEL - SOLD OUT!
Reservation by Phone: 1.888.627.8559 - Please state you are with the CSAE 2016 Conference 
Online reservationCSAE 2016 National Conference & Showcase

CAUTION: BEWARE OF FRAUDULENT HOTEL OFFERS:
For the past few years, poachers have been trying to obtain credit card information from our exhibitors. Please note: CSAE has not hired any third party company to handle accommodation for Exhibitors. The official hotel is the Westin Harbour Castle Hotel. Please disregard any organizations which may be offering discounted hotel rates. These companies are NOT affiliated with CSAE and you should not, under any circumstances, provide them with your payment information

AIRLINE DISCOUNT FOR CSAE CONFERENCE ATTENDEES:
Air Canada is offering 10% off the lowest available fare for CSAE delegates for their selected travel dates, valid 7 days pre/post Conference.
To book, select your flights at aircanada.com and use the promo code U2GZRPP1.  Discount will be applied at checkout.

THE BIDDIT GAME:  
For the 2nd year, we’re bringing back this mock auction, powered by Plan Ahead Events!  The BIDDIT GAME allows exhibitors and attendees to meet each other in a fun “auction “ environment, first through our Conference Mobile App, and then face to face at the Showcase.  Plan Ahead Events and CSAE will fully explain what you need to do – essentially exhibitors donate items for the mock auction, and attendees bid on your auction items – adding an element of play into the business of  client relations!  Please whitelist Plan Ahead Events to make their communications with you smoother.


WHAT’S INCLUDED IN YOUR BOOTH: 
Before you order anything, here’s a reminder of what is included:

  • 10' x 10' exhibit space (Furniture, electricity, lighting and internet connection are not included)
  • Back & side pipe and drape (silver)
  • 10' x 10' show carpet (salt & pepper)
  • Two exhibitor badges for Showcase per booth (set-up, Showcase, and tear down only; fee applies for additional badges)
  • One ticket per 10 x 10 booth for the Showcase breakfast
  • One black & white 7" x 44" sign featuring your company name
  • One exhibitor listing on the conference  mobile application
  • Three delegate lists (Based on privacy law restrictions)

LINKS TO MANUALS AND FORMS

2016 EXHIBITOR MANUAL


2016 FLOOR PLAN ** REVISED **
 The floor plan has been changed to add more booths, however booth numbers as previously assigned remain the same.

2016 EXHIBITOR LIST
     
This manual has been emailed to the person identified as your company’s booth contact, and contains details and tips designed to guide you through the process. T
o save your company time and money, review this manual thoroughly and stick to deadlines! Make sure that all order forms and requests are submitted to the appropriate supplier by the requested deadline date to avoid costly late and overtime labour charges and frustrating delays on site. 

 

PLEASE SHARE THIS MANUAL!
Often the person receiving this manual and completing the forms is not the same person who attends the show. We recommend you tell the people who will be setting up and/or working in the booth what was ordered – and give them copies of the order forms. Many hours of frustration can be saved by this one step. This one step will help avoid confusion on-site and make for a more productive show for your company and on-site team.

Air Canada Discount for CSAE attendees
- use promo Code  U2GZRPP1
- Air Canada Online booking

Westin Harbour Castle Hotel

Reservation by Phone: 1.888.627.8559 - Please state you are with the CSAE 2016 Conference 
Online reservation
CSAE 2016 National Conference & Showcase

CSAE Forms
- FINAL EXHIBITOR MANUAL
- Booth Sign Order
Exhibitor Badges  

- Exhibitor Listing

- Conference Registration

 

Enercare Centre

- Event Guide for Exhibitors

- Sign & banner hanging

- Grid for Hanging Points

- Housekeeping/carpet cleaning

- Internet

- Telecommunication
- Map of Exhibition Place

 

Spectra Food Service and Hospitality

- Basic Catering Order Form (In-Booth)

- Catering Menu

- Credit Card Authorization

- In-Booth Sample Food & Beverage Authorization

 

GES Show Services

Orders pertaining to The Look of your booth:  booth furnishing, exhibit accessories, plants, signage, carpet and/or underpadding, installation and dismantle labour, transportation & logistics, Advance Warehousing.

- GES Full Kit (PDF)

EXPRESSO by GES -  GES Online ordering system: 

 

Customs Broker Services:

- GES Customs Broker Services
- Canada Border Services Agency letter

 
PSAV at the Enercare Centre – In-Booth AV

Conexsys – Lead Retrieval Form

Showtech Power & Lighting

Electrical/Mechanical, hanging signs needing electrical hookup
Showtech order forms


FOR COPRORATE SPONSORS AT WESTIN HARBOUR CASTLE HOTEL:
PSAV at the Westin Harbour Castle
 
- Audio Visual
- Electricity, Internet


FedEX Office at WHC
- InBound shipments
- Outbound shipments
- FedEX Credit Card Authorization

 

 

 


TIPS FOR BEING SUCCESSFUL AT YOUR BOOTH:

“There is no better place for you to be, than on the floor of a well run show... face-to-face with your clients, your prospects, your competitors and your industry”. The Exhibitor Institute

CSAE has once again partnered with the Exhibitor Institute to give you full access to the Exhibitor Centre which is geared to helping exhibitors maximize their booth results  The Exhibitor Success Centre consists of videos, tips and strategies to bring new ideas to even the most seasoned trade show veteran.  At your fingertips:  all aspects of running a successful booth including exhibit marketing strategies, staff training, booth design and functionality, pre and post show promotional programs, and much more.  


 

ARE YOU STILL THINKING ABOUT JOINING THE SHOWCASE? 

Wondering why you should exhibit at the CSAE Showcase? Are Canadian associations your clients? Do you want to tap into the association market? Then You need to be at the CSAE 2016 Showcase in Toronto!                                                      

The CSAE Showcase is a part of the 3-day CSAE National Conference where the senior association executives gather to discuss issues related to their industry, share ideas and create lasting connections with their peers, and to network with suppliers. There is nowhere better than at the CSAE Showcase to meet face-to-face with decision makers and influencers from Canada's most successful not-for-profits. Use this opportunity to demonstrate your products and services to a captive audience.

 



 

CSAE Member Rate

Non-Member Rate

2015 Exhibitor Rate

(only for 2015 Exhibitors)

$1,150

$1,850

Special 2015 Rate

(December 1-31, 2015)

$1,250

$1,950

Early Bird Rate

(January 1 – April 30, 2016)

$1,350

$2,050

Regular Rate

(After May 1, 2016)

$1,645

$2,345

Important: if you are faxing the form in, please confirm with us that it was received.

Bulk Purchase Discounts: 4+ booth registrations receive 10% off if purchased and paid at the same time. 

A note to non-Members:  Join CSAE today - right now -  and enjoy immediate savings on your exhibit space and conference fee.

We are looking forward to seeing you in Toronto.  If you have any questions, get in touch at any time.

Geeta

Geeta Prashad, | Manager, Conference and Events
Canadian Society of Association Executives
T: 416.363.3555 ext.236 | TF: 1.800.461.3608 | E: geeta@csae.com
Fax:  416-363-3630
csae.com
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